A good ERP system not only provides end-to-end business process management and organizational efficiency but also acts as a central repository for documents, orders, challans, delivery notes and a whole lot of communication documents that circulate both within and outside the organization.
While there might be endless tools to manage documents online, but managing documents within the ERP helps in:
- Easy retrieval
- Version control and updates
- Easy accessibility
- Rights control
- Safe and secure usage
Apart from these standard benefits of document management an ERP also helps sales and field agents in retrieving and presenting necessary documents whenever needed. There’s no need to manually carry all documents, which has a pretty high chance of misplacing it. They can retrieve the documents from the mobile app anytime anywhere.
Below are the Benefits of ERP as Document Management System:
- Saves time and cost
There’s a huge cost involved in physically storing documents in an office space. An ERP with document management solution can reduce the need for file cabinets, boxes and storage bins, which is a valuable asset to any enterprise, freeing up precious office space. This further goes on to save the time of employees manually looking for a particular document in the heaps of files and papers.
- Enhanced Security
Document security is vital to all organizations. ERP provides better control over sensitive documents. Access to documents can be controlled at the folder level for different groups or individuals. In addition, an ERP leaves an audit trail of who has viewed a document, when it was accessed, and how it may have been modified. Managed documents are traceable and hence it provides the highest level of security.
- Streamlined workflows through version control
Version control, when many people are working on the same can be a problem. An ERP with document management prevents versioning mix-ups that can occur when multiple employees store the same file in different locations. This ensures everyone is working on the most up-to-date file, and the time that would have been spent forwarding documents and talking through changes can instead be directed towards activities that are more valuable.
- Regulatory Compliance
Government regulations require maintenance of different kinds of data and documents, and the requirements are often very complex. A good ERP can help ensure compliance with the rules, by meeting guidelines, procedures and standards and updating the same as in when required. This saves a lot of time and effort in manually arranging documents to meet compliance.
EPPS ERP’s document management provides all these and much more. Designed keeping in mind the nature of your business, our document management system aids your business needs and saves you from unnecessary manual paperwork. For manufacturing set up EPPS ERP brings in the following benefits:
- PO with contract in place
- Item with design in place
- SO with Design/contract in place
- Invoice with Challans in place
- BOM with design
- Work Orders on production lines with design
- Quality observation with images
To know more about how EPPS ERP can help streamline your business click here for a demo.